AAAgent Services, LLC

Our Commercial Registered Office company only charges $75/year for Registered Office Services

Go to:  www.aaagentservices.com

AAAgent Services, LLC

Our Commercial Registered Office company only charges $75/year for Registered Office Services

Go to:  www.aaagentservices.com

News Updates

Update Notices / November 17th, 2014

Greetings to all Esquire Assist clients…

 Just a couple of quick updates:

1)       As many of you know, Corporation Tax Lien Certificates are being delayed because the Department of Revenue is going through yet another technology update to their computer system.  The system was supposed to be back online today but we were just informed that it is not.  At this point the Department was unable to provide us with an ETA on when the new system will be up and running.

2)      House Bill 2234 pn 3746 was signed into law recently.  This Act is far reaching in its changes to the 1988 General Association Act and will supposedly authorize many types of conversions as well as other changes.  Most of the provisions will not take effect until July 1, 2015.  We trust that will give the Bureau of Corporations and Charitable Organizations sufficient time to work the new changes into their processes.  The new law can be found HERE.

3)      There are at least two new forms that will be available shortly and possibly a third coming in the near future.  The two that should be available shortly are 1) Articles of Incorporation – Nonprofit and 2) Certificate of Limited Partnership.   The third form which should be available at some future date (probably next year at this point) is the Registration Foreign – LLC/LP/LLP form.   Once these forms are available, the old forms, we are told, will no longer be accepted.  I do not have an official confirmation from the State as to the dates that the new forms will be mandatory or when the Registration Foreign form will be re-published in the PA Bulletin (a change was required to the form after the first publication).

4)      Remember, the State will be closed next Thursday and FRIDAY (27th and 28th of November) for the Thanksgiving Holiday.  Our office will be closed on those days as well.

5)      Please feel free to pass this around your firm.  Your fellow workers and friends can sign up for future updates by going HERE.

6)      We offer Commercial Registered Office Provider services for a mere $75/year in Pennsylvania through our sister company AAAgent Services, LLC.

Thank you and have a wonderful and safe Thanksgiving Holiday.


Staff at Esquire Assist, Ltd.

Email Working Again

6-23-2014 Update:  Our Email is Working Again    

Our Email service is working again as usual.  We did lose emails for the past several weeks because of the perfect storm which hit our server but incoming and outgoing email services are fully functional as of Saturday night.  If you have any doubt about an order emailed to us between 12 Noon Friday and the COB Friday please call us (717-232-9398) or email us to confirm that we received the order.

Please DO NOT send orders from this website until further notice.  Just send your order as a regular email to This email address is being protected from spambots. You need JavaScript enabled to view it. .  Thank you.


Thank you for your patience during the unexpected E-Mail outage. 


Email Down - Server Failure

6-20-2014:  Our E-MAIL is currently down due to a server failure.  If you have any urgent filings that need to be submitted to the state, please fax them to 717-232-6248.  

We hope to have E-Mail restored today but it will probably be after the close of business Eastern time.

Please call our office if you have any questions.

Thank you for understanding.  This is a worst case scenario causes by two server drives failing.  

PA Annual Registration Reminder - Restricted Professional LLC's and all LLP's

The following is an important reminder received by our sister company AAAgent Services, LLC which provide Commercial Registered Office services to our clientele.    While this note applies to LLP's, please remember that the same registration requirement also applies to Restricted Professional LLC's.  

Note:  We were just informed that starting in a few days, the Bureau will be rejecting "dissolution's" of domestic RPLLC's and LLP's and "foreign registered" RPLLC's and LLP's if there is a lien against the company for failure to file/pay annual registration(s)/fee(s).

The following is the "Reminder" from the State:

Every domestic registered limited liability partnership and every foreign registered limited liability partnership in existence on December 31 must file a Certificate of Annual Registration (CAR).  Reminder letters will be mailed during the last week of January.  CARs are required to be filed by April 15, 2014.  Each year, the Department files liens against entities that have not filed their CAR.  However, the liens are not filed until May 15.  Many of these entities have the address of a commercial registered office provider as their address. We would encourage all to ensure that the Bureau has correct address information on file for your clients.  As a result of Act 67 of 2013, the fee to file a Statement of Change of Registered Office was reduced from $70.00 to $5.00.

2-13-14 PA State Offices Closed

The PA State Offices in Harrisburg are closed due to the current snow storm.  Please add one or more days to any expected turn around times for filings, searches and document returns.

For those of you who are lien certificate customers, we received word yesterday from the Department of Revenue  that we can expect two significant batches of lien certificates over the next two work days so that should clear most of the backlog.

We will send another update if we find out that there will be a delay or closing on Friday.  

Our office is slightly open today (with one slight person here) but we should be open tomorrow despite the State's schedule.

PA - State Offices in Harrisburg are Operating on a Three Hour Delay

2-5-14:  State offices in the Capital Complex are operating on a three hour delay and that could turn into another day off judging upon the condition of city streets.  Please add that time to any estimated turn around times for work you have ordered.  Reason:  Ice, Snow and Freezing Rain Storm.  Expedited services will be delayed accordingly. Because the State was closed Monday, the Bureau very graciously extended the 10 AM deadline until 12 Noon on Tuesday.  Give us a call if you need to use this service today.  We receive periodic notices from the Bureau of Corporations and Charitable Organizations.

Esquire Assist will be at least partially staffed all day.

Corporation Tax Lien Certificates:  Just a note to let all of you know who order Lien Certificates with us that the state has developed a rather long backlog (as much as two weeks or more) for processing new lien certificate requests.  We were told that this is due to staff shortages from illness.  When ordering lien certificates please plan ahead as much as possible.

Fee Increases:  Due to the ever increasing cost of health care and now the skyrocketing cost of parking in downtown Harrisburg it will be necessary for us to increase our rates.  The increase will be modest.  Did you know that our base fee is the same today as it was in 1982?  And many of our other rates have only been modestly increased throughout the years.  Thank you for understanding.  As usual, any complaints can be lodged with the President (of the company).  But feel free to lodge your complaints with the other guy also.

If you must go out today we suggest cleats on your shoes.



Emergency Snow Closing at PA State Office and update on Expedited Procedures

Topics:  Snow Closing and Expedited Procedure

2-3-14:  The PA State offices in Harrisburg (which include all three state level courts and the PA Bureau of Corporations and Charitable Organizations) have been closed today as a result of a late night/early morning snow storm.  Please add a day to all expected turnaround times for various matters.

Expedited Filings:  The new expedited filing service has been in effect since 6 January 2014 and it appears to be working very well.  We can report that the state's procedure is working as planned and we have not experienced any problems with the Bureau’s execution of the expedited requests.  In short, they get an A+.  While we are still opposed to the "forfeiture rule" with regard to rejected expedited filings, we feel the Bureau has done a great job in working out the bugs before the system was started.

Just a reminder that almost any services offered by the state can be expedited, including UCC filings, document requests and “Official” UCC searches (we guess that some large searches may exceed the time needed for expediting).  The expedite order must be submitted over the counter and cannot be mailed or overnighted  to the Bureau.

New Expedite Procedures & Early Closing 12-31-13


Please note that the State of PA will close its Business Filings office early on December 31 (2 PM).  We will need to have any last minute filings by no later than 12 Noon.

The big news follows...

The new expediting scheme here in PA will activate on the 6 January, 2014 and will apply to Company and UCC filings.

Be warned though, the Bureau is employing an extremely harsh financial approach toward payment for the expediting service. Unlike the procedure in Delaware where payment of one expedite fee will cover your filing until approved, Pennsylvania is following the California path of taking an expedite fee when submitted and, if rejected, another expedite fee upon resubmission (assuming that you still want to expedite at that point).

The procedures are set forth in more detail in the Penna. Bulletin by clicking the following link:  http://www.pabulletin.com/secure/data/vol43/43-51/2397.html

While most all of you understand that filings submitted through our office are NOT guaranteed to be approved, we need to remind you that, while we do try to catch pre-submission problems, we do not guarantee that any filing will be approved on the first submission. As you all know, our small filing fee is good for each filing no matter how many times it needs to be resubmitted. The "approvability" of the filing remains your responsibility and that includes payment of PA state expediting fees.

We would suggest that you bypass the $1,000 one hour expedite fee unless you have obtained pre-clearance of your document prior to submission.   Once pre-cleared, and assuming that no changes were made on the document and any problems found were corrected, the Bureau then must waive taking any additional expedite fee if they reject the document for a reason they failed to find during the pre-clearance.

We will be going over the procedures (which we have previewed in previous alerts) in more detail from now until the 5th of January.

Here are some quick points for consideration:

1). Name reservations are no longer required, but restricted name letters must still accompany the filing.

2). Filings can only be expedited over the counter. They cannot be submitted via overnight delivery. 

3). Large expedite fees can be payable with your credit card on our site using PayPal, and the nice thing is that no PayPal account is needed.  Our filing fee will be increased to cover the extra work and the credit card processing fee but since our fees are so low to begin with you probably won't even notice.

More to follow.

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